Department of Information Management

The Sigma Chi Foundation’s Department of Information Management oversees the acquisition, preservation, storage, and dissemination of information, both operational and historical, throughout its lifecycle. Information Management is the home of the Foundation’s Historical Initiative and provides facilities management for the Peterson HQ building, Manor Annex, and the Founding Site in Oxford, Ohio.

Historical Initiative
Synopsis: The Historical Initiative is responsible for coordinating the activities of the Fraternity’s historical programs while providing oversight of Sigma Chi’s historical assets—including documents, photographs, electronic media, 3-D artifacts, and real property—currently under the care of the Sigma Chi Foundation.  This coordination and oversight is essential to assure proper acquisition, analysis, care, and preservation of Sigma Chi’s historical collections in order to properly interpret the history of the Sigma Chi Fraternity for its 230,000+ living members.

 Duties include:

• Oversee the physical space at the International Headquarters of both the archives and museum.
• Interpret Sigma Chi’s history through its collections.
• Collect and exhibit the documentary legacy of The Fraternity.
• Provide historical research services to Sigma Chi Headquarters, members, and the general public.
• Provide historical content for The Magazine of Sigma Chi.
• Supervise archival employees and interns (where appropriate).
• Provide a line of communications for the Grand Historian and members of the History Commission, Archival Committee, and Monuments and Memorial Commission  with HQ staff and assist in the fulfillment of committee objectives.

Foundation Information Management
Synopsis: Information Management is responsible for storage and distribution of both corporate and historical data and consults with the Foundation on software solutions for Foundation operations.

 Duties include:

• Establish a permanent records collection and a uniform collections policy.
• Oversee storage and, where appropriate, the disposal of the Sigma Chi Foundation’s operational records.
• Plan, organize, and maintain the permanent storage of the Fraternity’s archives.
• Organize the collections to provide for more efficient use.
• Develop, design, and deploy new online tools to assist staff in the execution of their duties.  Consult with staff to determine best software solutions.
• Design, build, and maintain the Historical Initiative’s set of online tools at history.sigmachi.org, including the ΣΧ Codex Digital Library Portal.
• Design, build and maintain the Foundation sector of the sigmachi.org website.
• Design, build, and distribute the Foundation’s electronic communications.
• Coordinate with the department of Information Technology to achieve these goals.