What Is Ghosting?
Ghosting is the intentional omission of an active member or pledge class from the chapter roll submitted to Headquarters. This omission sometimes occurs unintentionally due to confusion over who is considered to be an active member. Intentional omission of members and/or pledge classes in order to retain or forgo fees will not be tolerated and is considered embezzlement by the Executive Committee.
Any omission of dues owed to the General Fraternity is in breach of Statute No. 5.05, 5.06 and 5.07.
What Happens When an Active Member is Ghosted?
Who is Considered to be an Active Member?
Statute 3.03 states that “The designation active member shall apply to any member who is enrolled as an undergraduate student at an institution at which an active chapter is chartered, and who is either a member or an affiliate member of the chapter. A graduate student who is otherwise eligible for active membership shall be designated an active member at his request.”
This includes any member who has temporarily left school for internships, missions, traveling abroad, etc. This does not include individuals called for military service during the academic year.
Therefore, an active member is required to pay fees as long as he is still enrolled in the institution (regardless of local chapter by-laws). Even if the member is expelled from the local fraternity, the member will owe fees until he has graduated or is no longer enrolled within the institution. An option to handle financially delinquent members is to file a Form 50: Request for Financial Suspension along with proof of delinquency to Headquarters, which will place the individual member on suspension from the chapter role until all fees are paid.
Who is Responsible?
The officer(s) who submits the form in which a member(s) is omitted will be held responsible. If ghosting is performed on the semi-annual report, the Consul, Quaestor and Chapter Advisor will be held accountable. If the ghosting is performed on the 400 B Pledge Form, the Magister will be held accountable. If ghosting is performed on the 400 C Initiation Report the Magister and Chapter Advisor will be held accountable.
What is the Consequence of Ghosting?
Any chapter found ghosting will face serious consequences such as expulsion, fines, or suspension of membership.
How Does a Chapter Prevent Ghosting?