Policy on Transportation & Designated Driver Programs

Sigma Chi chapters are encouraged to establish a transportation policy for chapter events which are not held at or within walking distance from the chapter facility. It is strongly recommended that the policy include the use of a form of mass transportation, such as charter buses, professional drivers, limousine services, taxis, etc., to transport members for such events and, particularly, for events where alcohol may be consumed. Any individual who provides transportation in conjunction with Fraternity activities does so at his own risk.

Each member is responsible for his own conduct. No member or pledge will be required to provide transportation and any member who provides transportation shall do so only if it is voluntary. Members shall obey all applicable motor vehicle laws, including, but not limited to, those concerning vehicle safety, vehicle operation, financial responsibility and/or insurance and the transportation and consumption of alcoholic beverages. Operators shall ensure that vehicles are properly maintained, not overloaded and are operated in a safe manner. Rental vehicles shall be operated in accordance with rental contracts.

Use of personal vehicles shall be strictly voluntary and the sole responsibility of the vehicle owner/operator. Financial Responsibility laws generally impose responsibility for accidents on the Driver or Owner of vehicles.

The Fraternity assumes no responsibility or liability to Drivers or Owners of vehicles for accidents or injuries or for any damages to vehicles not owned by the Fraternity that may be used in conjunction with Fraternity activities.

If a “Safe Driver”, “Sober Driver” or “Designated Driver” program is to be continued or implemented, the following additional Loss Control measures shall be implemented:

a.       Potential drivers shall be advised that the use of their personal vehicles in connection with fraternity activities is strictly voluntary and that any claims that may arise are the sole responsibility of the vehicle owner or operator.

b.      Potential drivers shall be advised that the fraternity does not assume any liability for claims or injuries to persons or damage to property or damage to vehicles arising from the use of their personal vehicles in connection with fraternity activities.

c.       Potential drivers shall agree that they will consume no alcohol from at least 12 hours prior to providing transportation services until their driving services for a fraternity activity or event are fully completed.

d.      Potential drivers should be the older, more experienced (minimum age 20) drivers rather than the younger members of the chapter and pledges are specifically prohibited from participating in the driving program. Potential drivers should be able to provide written proof that they have personal automobile insurance with a minimum of $300,000 of insurance coverage for Liability and Uninsured and Underinsured Motorist claims.

Use of hired transportation providers is strongly encouraged for all events away from the chapter facility. Transportation providers are required to provide proof of insurance via a current Certificate of Insurance (COI) naming the local chapter and the General Fraternity as additional named insureds with automobile liability and uninsured and underinsured motorist coverage with a minimum combined limit of $1,000,000.

Any house corporation or chapter employee using a personal vehicle for chapter business must:

  1. Provide proof of coverage limits of at least $300,000 for automobile liability and uninsured/underinsured motorist coverage;
  2. Provide proof of a satisfactory motor vehicle record (MVR);
  3. Understand that personal automobile coverage is primary and that any coverage via the Sigma Chi RMF program is excess; and
  4. Understand that no coverage is provided for damage to the employee vehicle via the Sigma Chi RMF program and any such damage is the responsibility of the employee.

 

Adopted by the Sigma Chi Fraternity Executive Committee during its conference call on February 12, 2015.

 

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