Sample Procedural Rules for Grand Council
Rule 1: Membership
"The Grand Council shall consist of the members of the Executive Committee, the several Past Grand Consuls, the Grand Tribune, the Grand Historian, the several Grand Praetors, the several Grand Trustees, one undergraduate to be designated by each Grand Praetor, and such others as may be described by Statute:' [from Constitution - Article IV- F]. "The members of the Education and Leadership Board shall be ex-officio, non-voting members of the Grand Council:” [from Statute 4.27]. All others are non-voting attendees.
Rule 2: Credentials
The requisite certification of the undergraduate province representatives of the Grand Council has been met through the notification to Headquarters by the Grand Praetors per Statute 4.23. Members other than the undergraduate province representatives have been certified by their election by the Grand Chapter or their appointment by the Grand Consul.
Rule 3: Quorum
''A majority of the members of the Grand Council shall constitute a quorum at all sessions of the Grand Council:” [ECR 4.24-1]
Rule 4: Officers
The officers of this Grand Council shall be the Grand Consul, the Grand Pro Consul, a Parliamentarian, an Assistant Parliamentarian, one or more Annotators, one or more Kustos, and such other officers as it may elect.
Rule 5: Rules
Robert's Rules of Order Newly Revised edition (hereinafter referred to simply as Robert's Rules), except as superseded by our Constitution and Statutes, and the rules herein shall be the rules of this Grand Council, insofar as they are applicable. In the event of ambiguity or conflict, the ruling of the Presiding Officer shall be final except where Robert's Rules allows the members to vote on an appeal of the decision of the chair.
Rule 6: Voting
(a) The Grand Council may consider and vote on any two or more proposed amendments as a unit under these rules, Robert's Rules notwithstanding, unless a minimum of twenty-five (25%) percent of the voting members object to the proposals being combined.
(b) Each voting member of the Grand Council shall be entitled to one (1) vote, which must be cast by the individual. There shall be no proxy voting.
Rule 7: Table
A motion to table a proposed amendment to a pending measure shall be in order. If adopted, said motion shall not carry or prejudice the original measure. A motion to table should not be confused with a motion to postpone. A motion, once tabled, can only be taken from the table at this Grand Council.
Rule 8: Roll Call Vote
When ten or more voting members demand that a vote be recorded, it shall be taken first by the undergraduate members in alphabetical order, then by the Grand Praetors, then by the Grand Trustees, then by the members of the Executive Committee, then by Past Grand Consuls, and finally by the Grand Consul. To expedite the voting process, the Chair may rule to use an alternative method instead of a full roll call vote.
Rule 9: Reports
Reports by committees shall be at the discretion of the Presiding Officer. Written reports may be received by the Grand Council, subject to inquiry and clarification by any member of the body.
Rule 10: Order of Business
The Grand Council shall proceed in the order of business prepared and printed by the Grand Pro Consul and the Grand Council Agenda Committee, except as modified from time to time during the Grand Council by the Presiding Officer's ruling.
Rule 11: Resolutions
All resolutions shall be referred to the Presiding Officer who shall have the same read and without debate call for a vote from the voting members for receipt or referral to the appropriate standing committee for its further action.
Rule 12: Presentation of Proposals
At the discretion of the Presiding Officer, any proposal may be presented and discussed by a panel as follows:
Not more than five speakers for the pro and five speakers for the contra may address themselves to the proposal, with an aggregate time limit of 15 minutes for the pro side and 15 minutes for the contra side. Said speakers will talk in any sequence unless otherwise designated by the Presiding Officer. After such presentation, comments may be made upon such proposal or inquiries concerning the same from the floor. All speakers are strictly limited to no more than three (3) minutes at a time. No member may move to Call the Question until each side has been given at least 15 minutes or no further arguments are made from the pro or contra side, whichever may occur first.
Rule 13: Manner of Computing Votes
On all matters acted upon by this Grand Council which require a percentage vote for approval or disapproval, the percentage of votes shall be based upon the requirements specified in the Constitution and Statutes. A majority shall mean a majority of votes cast unless clearly specified otherwise.
Rule 14: Suspension of Rules
The suspension or amendment of these rules shall require a two-thirds vote of the voting members present when the vote is taken.
Rule 15: Floor Amendments to Proposed Statutory Amendments
Proposed Statutory Amendments which come before the Grand Council as provided by the Governing Laws may be amended on the floor, provided said floor amendments are germane, apply only to the Statute at issue, and do not change the original intent of the Proposed Statutory Amendment.
Rule 16: Effective Date
All amendments to the Statutes shall be effective upon the adjournment of the Grand Council, unless otherwise designated.
Rule 17: Grand Council Organization
The following members are named to serve as the permanent officers of this Grand Council meeting: Grand Consul, Grand Pro Consul, Parliamentarian, Assistant Parliamentarian, Annotator, Assistant Annotator, Kustos (Staff/Senior Grand Praetors), and Head Teller
Rule 18: Ballots
Ballots will consist of the proposal offered within the context of the Statute, ECR, or other proposal affected and an opportunity to vote in the affirmative or negative.
Rule 19: Elections
Only the election of the undergraduate representatives to the Executive Committee will take place at the Grand Council. Each candidate, or person speaking at the candidate's request, may speak for no more than 5 minutes. The candidates will speak in a random order determined by each candidate drawing a lot from a clear glass bowl or similar device. The election shall proceed as specified in the Governing Laws. In each round of balloting, each eligible undergraduate delegate shall cast a single ballot with a vote for the number of open positions in that round but cannot cast two votes for the same candidate in any round. Two votes for the same candidate on the same ballot will result in only one vote being counted. Any candidate who receives votes totaling more than 50% of the total number of delegates casting ballots in that round of voting will be declared elected. If necessary, additional rounds of voting will be conducted by dropping the single candidate achieving the lowest vote total from the slate, and allowing any withdrawals, until two candidates have been elected.
Brothers A, B, C, D and E are all running for the office. In the first round of voting, each delegate would write down 2 names on the single ballot. From that balloting, Brother C receives more than 50% of the vote but no other candidate receives more than 50%. Brother C is declared elected. Brother E received the least amount of votes therefore he is removed from the run-off. Brothers A, B, and D proceed to a run-off election. Assuming that neither Brother A, B or D withdraw, the delegates then cast a single vote for one of these candidates. If A, B or D receive more than 50% of those votes, he is elected. If none receive more than 50%, then the Brother receiving the lowest number of votes is removed and an additional round of voting must be held until someone receives more than 50% of the vote.
WORTHY GRAND PRO CONSUL, We move the adoption of the report of the Committee on Rules and Permanent Organization and Procedure.
Respectfully submitted, Chairman
Committee on Rules, Permanent Organization and Procedures